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ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate

NON-PAID ÐÇ¿Õ´«Ã½ FACULTY AND STAFF AFFILIATES

Upon retirement, ÐÇ¿Õ´«Ã½ faculty and staff lose access to some specific ÐÇ¿Õ´«Ã½ resources they may have typically used in their scholarship or work, such as ÐÇ¿Õ´«Ã½ Office software or the off-campus use of digital research resources such as Galileo. If there are faculty or staff retirees who plan to continue their scholarship or work on a special ÐÇ¿Õ´«Ã½ project, and both they and the university would benefit from their continuing access to these resources, they may apply for ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate status. Applications to become a ÐÇ¿Õ´«Ã½ non-paid Affiliate are considered on a case-by-case basis.

If their application is approved, ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliates will be granted access to selected resources for a period up to three-years with a required annual check-in. All University policies regarding the appropriate use of state resources and responsible personal conduct apply to the use of its computing and networking resources (see ÐÇ¿Õ´«Ã½’s Acceptable Use Policy). Georgia state laws, policies, and audit practices, as well as federal and state contract-compliance laws to which ÐÇ¿Õ´«Ã½ is subject, require that state resources (e.g., computers and network) be used only for University-related activities. Users are subject to open record requests and other compliance-related disclosures.

As part of the application process to become an unpaid affiliate, ÐÇ¿Õ´«Ã½ faculty and staff retirees must agree to a criminal background check and complete biannual cybersecurity training. A retiree must have a break in service after retirement of at least 30 days before applying to become an affiliate.

APPLICATION PROCESS

If ÐÇ¿Õ´«Ã½ Faculty and Staff Retirees wish to apply to become unpaid affiliates, they must complete the online application form.

  • For employees from the Division of Academic Affairs: Within 30 days of the application, this form will be evaluated by the Deans’ Council which will make a recommendation to the Provost. If the Provost approves, he or she will notify the home department who should then submit a PAR form to Budget and Payroll Services so that a new position number can be established. Once processed by Budget Services, the recommending department should contact Human Resources so that office can begin onboarding including a criminal background check. Human Resources should notify both the affiliate and the home department that the ÐÇ¿Õ´«Ã½ unpaid affiliate status is updated in the system. These ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliates will be granted access to selected ÐÇ¿Õ´«Ã½ resources. If the application is not approved, there is no opportunity for appeal.
  • For employees from all other Divisions: Within 30 days of the application, this form will be evaluated by the divisional Vice President, and if approved, he or she will notify the home department who should then submit a PAR form to Budget and Payroll Services so that a new position number can be established. Once processed by Budget Services, the recommending department should contact Human Resources so that office can begin onboarding including a criminal background check. Human Resources should notify both the affiliate and the home department that the ÐÇ¿Õ´«Ã½ unpaid affiliate status is updated in the system. These ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliates will be granted access to selected ÐÇ¿Õ´«Ã½ resources. If the application is not approved, there is no opportunity for appeal.

RENEWALS

Once the application has been approved, access to these ÐÇ¿Õ´«Ã½ resources will continue for up to three-years with an annual progress check-in. If affiliate status is not renewed, annual progress check-ins are not submitted, or no attempt to access/utilize the requested resources occur after one year, access to ÐÇ¿Õ´«Ã½ services will be terminated.

ÐÇ¿Õ´«Ã½ AFFILIATE APPLICATION

By completing and submitting the following, you are acknowledging that you wish to be recognized as an unpaid ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate. ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliates are retired faculty and staff members who continue to produce scholarly work or provide services that brings recognition to ÐÇ¿Õ´«Ã½. Their continued research/scholarship will benefit from the use of some ÐÇ¿Õ´«Ã½ resources, such as access to office software and off-campus access to digital library resources.

  • ÐÇ¿Õ´«Ã½ Email (@valdosta.edu)
    Interlibrary Loan and/or GALILEO
    OneDrive
    Microsoft Office 365 (full desktop suite)
    Microsoft Office 365 (web-based suite)
    Cascade (website management system)
    Meeting Room(s)
    Office or lab space
    Parking
    Student, financial, research, or other regulated data that may be sensitive or proprietary
  • Any scholarly work/research produced with the use of ÐÇ¿Õ´«Ã½ resources will be published/disseminated identifying the author as a ÐÇ¿Õ´«Ã½ Affiliate (or Emeritus Faculty Member as appropriate).
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate will follow all information technology acceptable use policies and procedures applying these resources.
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate will submit an annual check-in to ÐÇ¿Õ´«Ã½ and at the end of the three-year term, renew this application as desired.
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate will be subject to a criminal background check required of all those affiliated with the university.
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate will complete the required biannual cybersecurity training through the KnowBe4 portal.
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate may serve on thesis or dissertation committees, if eligible, but may not serve on committees outside the scope of the project (i.e., tenure and promotion, governance, etc.).
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate may not be able to access all services during times the University is officially closed.
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate has obtained approval from the appropriate department head, director, or immediate supervisor for this research or special project.
    This request will be routed to those ÐÇ¿Õ´«Ã½ offices associated with the requested resources.
    The ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate must have a break in service of at least 30 days after retirement and cannot submit this application before that time.
    If recently retired, the ÐÇ¿Õ´«Ã½ Faculty and Staff Affiliate must fully outprocess through Human Resources which includes cleaning out your personal office and returning any technology.
    ÐÇ¿Õ´«Ã½ may terminate this agreement at any time without explanation.

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    • Office of the Provost and Vice President for Academic Affairs
    • Academic Affairs
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